The Executive Assistant is responsible for providing comprehensive support to the Co-founder and COO in managing the organization’s operations, including support in regulatory compliances and administration.
The Executive Assistant must be creative and enjoy working with a growing company. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
The role is dynamic and amongst other things may include the following:
POSITION RESPONSIBILITIES
● EXECUTIVE ASSISTANCE
○ Managing the calendars
○ Regular follow up with various departments and teams for any outstanding matters
○ Regular Debrief on pending matters
○ Setting up and managing the wishes for special occasions of key employees, clients and contacts.
○ Following up, coordinating ongoing initiatives and getting them to a closure.
○ Making travel arrangements and detailed travel itineraries ○ Taking dictation and minutes and writing them up
subsequently
○ Handling correspondence
○ Setting up and managing the wishes for special occasions of key employees, clients and contacts.
○ Producing reports and presentations
○ Carrying out any research.
○ Managing Reimbursements, basic accounts and
coordination
○ Regular errands & General administrative tasks
● OPERATIONS, MANAGEMENT
○ Assistance with any Documentation
○ Review Legal documents
○ Maintaining the current filing and database system, and looking for ways to improve current systems
○ Overview of compliance requirements and follow up
○ Overview of Facility management
○ Change management
REQUIRED SKILLS
● Proficiency in Excel & Spreadsheets
● Good understanding of GSuite and its capabilities.
● Ability to multitask and prioritise tasks
● Excellent time management skills
● Ability to take high level inputs and act on them
● Well-developed organisational skills
● Attention to detail
● Great verbal and written communication skills
● Professional discretion
● Interpersonal, Critical thinking and Problem Solving skills
● Project Management
● Ability to understand & leverage technology
PREFERRED INDUSTRY EXPERIENCE
Background in aviation, hospitality, IT, hospitals, etc.
ABOUT US
BOT VFX is a renowned visual effects services company serving clients globally. With nearly 800+ team members, operations in Chennai, Coimbatore, Hyderabad, Pune and Atlanta, and over a dozen years of operating experience, the privately held company has enchanted clients with its mix of creative chops, scale, and distinctive, quirky culture. It's also the winner of four FICCI BAF awards, and has a wide list of fans from Los Angeles to London and Montreal to Wellington.